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Operating A Summer School In Cyprus

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Information on permits required to operate a Cyprus summer school

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Operation of a Summer School
    
Description

In order for a Summer School to get established and operate in the Republic of Cyprus, an approval by the Minister of Education and Culture must be given.

Eligibility Criteria

Permission to operate a Summer School in Cyprus can be given to natural or legal persons of a Cypriot nationality or citizens of other member states of the EU. Non EU citizens can also establish a summer school upon the approval of the Minister of Education and Culture.

Application Procedure

In order to apply for the establishment and operation of a summer school, application forms (application for the establishment and application for the operation of a summer school) must be submitted, either through the PSC Cyprus or directly to the competent authority:

Ministry of Education and Culture

Department of Secondary Education

Kimonos and Thoukydides Corner

1434 Nicosia

Tel.: +357 22800918, +357 22809512

Fax : +357 22428268

Choosing a name of summer school and registering to the registry of companies

The summer school should be registered as a company with a commercial name at the registry of companies. The term “summer school” must precede the name given. The certified copy must accompany the application. The registered name cannot include terms like “Academy” “Academic” “National” “Pancyprian”. The registered name should not be misleading in terms of the level and the type of the summer school. The registered name must distinguish itself from the names of other summer schools.

Premises

Finding a suitable building must be a primary goal:

it is necessary to obtain permit from the Headquarters of the Department of Town Planning and Housing which will be based on the Streets and Buildings Regulation Law;

it is also necessary to submit a building permit the in which it should be stated that the building will be used as a private school. Additionally, it is required to send the Certificate of the building final approval of the private school;

the building should be suitably furnished and use the right equipment for the appropriate functioning of a private school;

Fire Safety Ceritficate;

Electrical Installation Certificate.

Staffing of the Summer School

It is compulsory to staff the summer school with a qualified headmaster/headmistress as well as teachers. Every member of the teaching staff should hold a recognised University degree/ title on the specific subject he/she will be appointed to teach. The completed personal record form for every teaching staff member of the Summer School should be submitted to the Ministry of Education and Culture (printed form S.S.3). All record forms should be submitted as official certified printouts. It is also required to submit along with the degree transcript, a certified official study programme transcript.

Curriculum programme

A curriculum programme of the subject or subjects which will be taught must be submitted. A satisfactory programme includes the following:

a) Aims and Objectives (which group of students it is addressed to)

b) Content/Material

c) Timing – Teaching Periods per unit

d) Methodology

e) Course books

f) Timetable

Criteria for a satisfactory Syllabus for foreign languages for Summer Schools

1. General aims and objectives of the curriculum based on the age of the students

2. Targeted skills/abilities (language and communicative skills according to the level and skill scales of the Common European Framework of Reference for Languages (CEFR) of the Council of Europe.

3. Content / Syllabus (coursebooks and additional material which is in accordance with the CEFR levels for languages)

4. Teaching periods per year/per week and by unit

5. Coursebooks

6. Methodologies (teaching approach and methodology, activities, tasks etc.)

7. Technological support (PC / interactive activities over the internet etc.)

8. Modes of Assessment

Student fees

The owner should state to the Ministry of Education and Culture the student fees and then should ensure an approval every academic year for possible increase of the fees.

The advisory committee of Private Education examines the application and together with the Minister of Education and Culture gives approval, only if the application meets all requirements and terms with reference to the law.

The opening of the summer school should take place only after its approval.

The applicant is informed regarding the authorisation decision within ten months from the date that the application form and supporting documents were duly submitted.

Obligations and Supervision

The offenders will be legally prosecuted. Applications submitted with missing information will not be taken into consideration. For this reason you are kindly requested to study carefully the legal prerequisites for the foundation and operation of summer schools as described below:

It is obligatory to have a sign

Outside the building showing the commercial name of the school with the phrase “summer school” preceding the name given.

The phrase “summer school”

Must precede the commercial name at the stamp used by the school, as well as at all signs, advertisements, certificates and other documents published or issued by the summer school.

Summer School inspection

Before Ministry of Education and Culture officials inspect the Summer School, photocopies or samples of the sign and the receipts as mentioned above should be presented.

Operational information of the Summer School

Submitting every year the teaching staff list etc;

Notifying the Ministry of Education and Culture for any changes taking place concerning the operation of the Summer School.

Keeping the following records

a) list of students;

b) teaching staff record;

c) staff salary statement;

d) confirmation certificates (optional).

Keeping duplicated numbered receipts

Such receipts should be printed at a printing press, as it is necessary to give out a receipt for each collection of fees or other rights.

Other Associations

Cyprus Association of Private Schols

P.O.Box.21657,

1511 Nicosia

Tel.: + 357 22 665102

Fax.: + 357 22 669459

Source PSC

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