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Cyprus Education System - Primary School Pupils Reports

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Information on Cyprus primary school pupils reports

Children                                                       Photo © CyprusExpat.co.uk

Pupils’ promotion - Reports, leaving certificate (apolyterio) and other forms or documents

A pupil is promoted from one grade to the immediate next one each year, based on his/her age or during the school year, if there are special reasons and with the approval of the school’s inspector, but in no case to a higher grade than the one permitted by the child’s age.

At the end of the school year the approved certificate or any other document which is required from the Relevant Authority are completed and brought for register to the next or the same class, in case of non promotion. For every child who finishes his/her attendance at the primary school, a leaving certificate or any other documents required from the Relevant Authority are issued, which are sent by the Ministry of Education and Culture. These documents are presented to the gymnasium for registering the child.

The certificates and/or other documents required from the Relevant Authority for children who will continue their attendance out of Cyprus, are taken by the guardian to the District Education Office for certification. Specifically, the parents/guardians of the pupils who will transfer to a school out of Cyprus have to take the reports/ certificates of attendance that their children have taken from the primary schools to the District Education Office for certification before leaving. After that, if they go to a country which is included in the following list of countries, they will have to take the certified reports/ certificates of attendance to the Ministry of Justice for certification.

But, if they go to another country, which is not included in the following list, then they will have to take the certified reports/ certificates of attendance to the Ministry of Foreign Affairs and to the Embassy of the country to which they will go, for certification. Finally, if they wish to have a translation of reports/ certificates of attendance of their children, they will have to take the certified and ratified reports/ certificates of attendance to the Press and Information Office for official translation.

A report or leaving certificate is given to the pupils who finish the school year accordingly. A certificate of attendance is given to the pupils who leave Cyprus before the end of the school year (document ΥΠΠ 58 for primary schools and document YΠΠ 176 for the nursery schools).

Repetition of grade in special circumstances/ ending school attendance/ defer and extension of attendance

A pupil may have to attend the same grade for a second subsequent year, if there are special reasons. This can be done for only one time during the pupil’s attendance at the primary school after the approval of the school’s inspector and informing the parent or guardian. The Minister of Education and Culture may give instructions to end temporarily or permanently a child’s attendance at a primary school or a special education school, if he/she is convinced by the report of the District Committee of Special Education.

In the cases of parents/guardians who may need to defer their child's attendance to the primary school, they must submit an application (Form ΥΠΠ 34) to the District Education Office. The application must be submitted no later than April 10 of the school year proceeding the school year the child will start school. Applications sent after this date, are examined only in special occasions. The same procedure is also followed for the occasions concerning extension of attendance. The parents/ guardians must apply (Form ΥΠΠ 35) for extension of attendance during the registration dates of January.

Source Ministry Of Education And Culture

Last Updated 08 December 2015

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